The Corsham Windband Association (CWA) is a charitable organisation (unincorporated association).
Effective: December 13, 2021
The aims of the association are to promote and foster the enjoyment of playing music with friends; promote musical proficiency and excellence; encourage social awareness and responsibility within the Association and local community.
In the pursuit of our aims we interact with members, supporters, volunteers and other organisations. This interaction requires the storing and processing of personal data.
Information about your Personal Data
Personal Data is information that can be used to identify you, directly or indirectly, alone or together with other information. This includes things such as your full name, email address, phone number, and home address.
How We Collect and Use Personal Data
We collect your Personal Data in a number of ways, including:
We use your Personal Data to communicate with you on various issues including concert and practice details, CWA operational matters, information on upcoming concerts or other events, and contract requirements.
How We Disclose Personal Data
We will disclose players’ Personal Data to the committee as required for the operation of CWA. Personal Data of Patrons, Friends and others will be disclosed to the committee as necessary to inform them of events and support opportunities.
Sharing Data with Third Parties
CWA does not currently share information with third parties.
Transfers of Your Personal Data to Other Countries
The Personal Data CWA processes, will be held on United Kingdon I.T. systems. All storage in the United Kingdom is secure and adheres to GDPR.
Legal Basis for Processing
This section addresses the legal basis for processing your data.
Consent as a Basis for Processing
In some cases, we will ask for your consent to process your Personal Data. You may indicate your consent in a number of ways, including, as permitted by law, ticking a box (or equivalent action) to indicate your consent when providing us with your Personal Data in a form.
You may at any time withdraw your consent with future effect and without affecting the lawfulness of processing of your Personal Data based on the consent you provided before you withdrew it. To do so, please contact Julie Bryan using the button at the bottom of this text and we will respond to any reasonable requests within one month.
Legitimate Interests as a Basis for Processing
For CWA members we hold and process your data based on the Legitimate Interests criteria. We use Personal Data to communicate with CWA members and associates about CWA activities e.g. arranging practices and concerts. Since CWA is a membership organisation which exists to enable its members to meet and perform music together, a ‘relevant and appropriate relationship’ exists between CWA and its members and associates.
What if I want to check what information you hold on me?
Under the current law you have certain rights (for example the right to withdraw your consent so that we don’t keep your information any more, or to ask what information we have about you – all the rights are listed on the Information Commissioner’s Office website). Julie Bryan can be contacted using the button at the bottom of this text and we will respond to any reasonable requests within one month.
We will retain the details of members for as long as you retain your membership. On leaving CWA you will be given the opportunity to allow CWA to continue holding your data for use in the future otherwise it will be removed within 12 months.
We will retain the details of Friends and Patrons for as long as you continue to support the CWA in this capacity. On ceasing to be a Friend or Patron of CWA you will be given the opportunity to allow CWA to continue holding your data for use in the future otherwise it will be removed within 12 months.
If you have questions about our data retention practices, please contact Julie Bryan using the button at the bottom of this text.
Security: How do I know you will keep my details safe and use them responsibly?
CWA adheres to current European Data Protection laws. We will never contact you about anything unrelated to our activities, nor pass your details on to other third parties.
We implement appropriate technical and organizational safeguards to protect against unauthorized or unlawful processing of Personal Data and against accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to Personal Data. Please be advised, however, that we cannot fully eliminate security risks associated with the storage and transmission of Personal Data.
Children and Young People
We do not knowingly collect Personal Data from children under 18. If you become aware that a child under the age of 18 has provided us with Personal Data, please contact us as outlined below. If we become aware that a child under 18 has provided us with Personal Data, we will take steps to remove the data.
How to Contact Us
If you have any questions, comments, or concerns about how we handle your Personal Data, then you may contact Julie Bryan using the button below and we will respond to any reasonable requests within one month.